Job Description

An administrative coordinator is responsible for providing administrative support to ensure efficient operations within the organization. The ideal candidate will have excellent organizational and communication skills, be detail-oriented, and have the ability to multitask and prioritize tasks effectively. The administrative coordinator will be responsible for various administrative tasks such as managing calendars, scheduling appointments, organizing meetings, maintaining files and records, and coordinating travel arrangements. Additionally, the administrative coordinator will be responsible for assisting in the preparation of reports and presentations, handling correspondence, and maintaining office supplies and equipment. The administrative coordinator will also be expected to handle confidential and sensitive information with discretion and professionalism. This role requires the ability to work independently, as well as collaboratively with team members and stakeholders.

Responsibilities:

  1. Manage and maintain executive calendars, scheduling appointments, and organizing meetings.
  2. Coordinate travel arrangements, including flights, accommodation, and transportation.
  3. Prepare and distribute correspondence, memos, and reports.
  4. Maintain files and records, both electronically and physically, ensuring accuracy and confidentiality.
  5. Assist in the preparation of presentations, reports, and other documents.
  6. Handle incoming and outgoing communications, including phone calls, emails, and mail.
  7. Order and maintain office supplies, equipment, and inventory.
  8. Assist with event planning and coordination.
  9. Provide general administrative support to team members and stakeholders.
  10. Handle confidential and sensitive information with discretion and professionalism.

Preferred Candidate:

  1. Minimum of 1-5 years of experience in an administrative role.
  2. Bachelor’s degree in business administration or a related field.
  3. Excellent organizational and time management skills.
  4. Strong attention to detail and accuracy.
  5. Excellent written and verbal communication skills in English.
  6. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  7. Ability to multitask and prioritize tasks effectively.
  8. Ability to work independently and collaboratively in a team environment.
  9. Ability to handle confidential and sensitive information with discretion.
  10. Strong problem-solving and decision-making skills.

Job Details

Job Location
Dubai United Arab Emirates

Company Industry
Human Resources Outsourcing

Company Type
Employer (Private Sector)

Job Role
Administration

Employment Type
Full Time Employee

Monthly Salary Range
Unspecified

Number of Vacancies
1

Preferred Candidate

Years of Experience
Min: 2 Max: 16

Residence Location
United Arab Emirates

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