Job Description

Key Responsibilities:

 

·      Attend to the reception, making sure that all guest and visitors are attended to

·      Usher clients to the meeting rooms, advising responsible personnel about the client’s arrival

·      Taking beverage requests from clients (serving drinks as necessary)

·      Maintaining the reception area and meeting rooms organized at all times

  • Deal with all enquiries in a professional and courteous manner, in person, on the telephone or via e-mail
  • Answering phones and operating the switch board, taking / relaying messages to the staff.
  • Arranging for courier pick up
  • Distribution of courier delivery
  • Distribution and sorting out of mails
  • Giving instructions to company drivers
  • Maintaining records like: visitor logs, meeting room reservations, phone directories
  • Assist staff in requests like, stationery and stamp requests
  • Inventory stationery and pantry items, replenish stock as needed
  • Assisting Admin / Accounts in reviewing invoices from couriers and service providers
  • Coordinate with building maintenance/ IT for any AC, facilities, equipment, service issues
  • Carry out instructions given by the management team and head office
  • Coordinate office activities
  • Allocation of driver’s tasks and allocation of company cars depending on nature of the task
  • Company Car Maintenance – Service requirements & Insurance renewal
  • Management of petty cash on a weekly basis
  • Assist in dairy management, driver booking and other admin assistance for Managing Partner
  • Any other adhoc jobs as assigned

 

Standard duties:

 

·      Screening calls and visitors

·      Monitoring and screening office maintenance and security

·      Courier collection, courier / mail distribution

·      Managing drivers, maintenance and other support personnel making sure that tasks are completed

Provide administrative, secretarial / clerical, basic book keeping assistance as needed

Skills

·      2 years’ experience in hospitality industry or customer service or related field

·      Passionate about service and service excellence, with a ‘will do, can do’ attitude

·      Experience working with people of different backgrounds and a high level of cultural competency

·      Excellent oral and written communication skills

·      Computer / Technology literate

·      Flexible and dynamic with an enthusiastic approach – with a positive and upbeat attitude;

·      Proactively builds networks with key clients as well as with people in the organisation;

·      Highly organized, efficient and professional with a sense of urgency and good time management;

·      Takes initiative, is pro-active and flexible with great problem resolution skills – sound decision making and judgement;

·      Ability to work confidently, proactively, use initiative, be decisive and be able to consistently perform well when under pressure;

·      Ability to maintain confidentiality

·      The ability to juggle and track multiple tasks and responsibilities

·      Demonstrated commitment to the success of co-workers and to the organizational mission

·      The ability to juggle and track multiple tasks and responsibilities

·      Demonstrated commitment to the success of co-workers and to the organizational mission. 

Job Details

Job Location
Dubai United Arab Emirates

Company Industry
Management Consulting

Company Type
Employer (Private Sector)

Job Role
Administration

Employment Type
Full Time Employee

Monthly Salary Range
Unspecified

Number of Vacancies
1

Preferred Candidate

Residence Location
United Arab Emirates

Gender
Female

Nationality
Philippines

Age
Max: 38

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